Board minutes
2025 - 2026 School Year
10-6-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Matt Jolley, Angel Colon, Olivia St. Clair, Andrew Louis, Summer Forehand, Joe Years, Maddie Riscogno
Garrison:
Tailgate - Oct. 4
Huge success, amazing turn out!
Did we ever get the Riscignos a thank you?
SemiFormal - Oct. 18
Finalizing details with Champions Club
May push start time back to 7:30 to 10:30 p.m. → Tables open at 7:30 p.m., all chips due at 9:45 p.m., and winning announcement at 10 p.m.
Calling tomorrow to hammer out details
DJ - We need to finalize this week
Any updates? Did we talk to Drew?
He’s in, but need to find out what equipment he has/needs to coordinate with Champion’s Club.
Security - JY updates
Secured. Need to confirm.
Photographer
OC - are we good with the same one from Med/Law? OC working on it, but we need to emphasize more action shots. (like barristers!-OSC)
Shifts:
7:30 - 8:00 p.m.: GM, MR, MJ
8:00 - 8:30 p.m.: SF, HHL AL
8:30 - 9:00 p.m.:OSC, GD, OC
9:00 - 9:30 p.m.: AC, JY
T-Shirts for barristers?
Did we want to poll to see how many people would be interested? - HHL
Launch on Wednesday until one or two days after formal
Minimum of 30 shirts
Spread the word: if gold member, then date gets gold pricing unless the date is a garnet member law student
First Gen Panel - Oct. 15
Moved to next Wednesday, Oct. 15
Wellness Tailgate this Wednesday! Tell Dean B you love her and the tailgate.
AL taking point
Room 208 is booked - AL
Food taken care of. We have CFA set for pickup on 10/15/2025. I’ll double check to make sure Andrew is the name for pickup.
Moderator → GD
Panelist → AL, 3L, 3L, TBA/YLS
Scary Movie Night - Oct. 23
Movie Ideas: Scooby Doo, The Shining, Scream, The Conjuring
Scooby Doo to promote Halloween party?
Halloween - Oct. 30
Theme: Scooby Doo Spooky Island?
Dean’s Corner?
Swipe on the left door of student lounge is broken
Library is hot
2nd Floor womens bathroom has issues
Friday Forum communication: Information in Daily Docket, but not obvious, Attendance emails, Legal Writing Announcement
Caldwell access 🔐
Haley:
AMAZING job with the tailgate!
Social media: Med/Law update coming soon
Committee update? AKA, reminder!
Matt and I are on Halloween 🤝
Gambill:
I start legislative fellows this Friday, so my availability is about to be severely limited compared to before.
I will still be handling base Treasurer/financial duties, but we are about to get things in motion on Golf (which will be a big process), so that is the only event I will have time to take point on/take on a bigger role with.
Tailgate: An even bigger success than usual, thank you to all involved and an even bigger shoutout to the Riscigno family
Semi: Nole Central request placed, having to wrangle a couple docs to get it approved. This is a big opportunity to sell gold memberships. Explain the perks of gold memberships. Explain how great semi will be: nice catering menu, whole Casino service, DJ/Photographer/Photo Drop, Champions Club views.
Golf: Contract signed.
I would like to have a meeting Sunday evening to begin planning process. Please let me know if you want to attend, or if you know someone outside the board who wants to be very involved.
Tee gift?
Matthew:
Halloween: Angela will be sending over the contract soon, reached out to her today about it. Need to lock in a theme, I like Spooky Island. Need to discuss a time, I think last year we did it from 7-10. Let me know when we should start making a flyer and burb to post.
Let’s focus on First-Gen panel and Semiformal, then take all momentum from Semiformal to announce on Sunday and drop tickets on Wednesday
Andrew:
Excited for first-gen panel and semi
Heard great reviews from the tailgate, might be my current favorite event of this year
Olivia SC:
Tailgate was great! Thank you to Maddie and your parents for the great set up. It was way more packed than last year!
After Tuesday, I will have more free time to help anyone out on whatever!
Angel:
No report. Here to help!
Summer:
Happy to help with whatever!
Happy to help/ learn backend ticket stuff
And if you still need a 1L for LSC
Joe:
Security for semi is good to go.
Maddie:
Tailgate went great, I think! My parents thanks everyone again!
9-29-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Olivia Callari, Matt Jolley, Andrew Louis, Olivia St Clair, Angel Colon, Summer Forehand, Joe Years, Maddie Riscogno
Start Time: 7:00 p.m.
End Time: 8:12 p.m.
Garrison:
Med/Law - Sept. 25
Thank you everyone for your help!
Recap post w link to photos!
What are we hearing? Thoughts? Changes for next year?
Med Law tips for next year: work on promoting more attendees on med side
Tailgate - Oct. 4
Costco run - Thursday after 12.
Popcorn (for movie night), Buns? Plates? Napkins?
→ for next year → get an SBA costco card
4Rivers Pickup Shift (2:15pm): HHL/Allie(EASL)
Pickup time = 1:30-1:45ish
Get 30 lbs of ice on the way
Set Up Shift: Everyone is expected to be there at 12PM to set up.
Everyone please be there when tailgate starts at 3:30
Clean Up Shift → depends on who is going to the game. Start clean up → 6:30-6:40. Done by 7PM.
Bring folding table from SBA office
Coolers - ⅔ from SBA → check with EASL
SemiFormal - Oct. 18
Less than three weeks out!
Contract is signed
Need to finalize Nole Central request before Friday
Launch next Sunday? 12PM
HHL - When are you free to talk catering?
Need to decide on decorations
Casino games contract signed: Currently: 3 BlackJack, 2 Roulette, 1 craps
Giveaways for players with:
Most chips → 2 tix to barristers
Second most → 1 tix
Third most → Woodser
Scrap raffle
All games done by 10:30
Photographer
Would love to use Med/Law guy, but we would like more action shots, not just portrait shots.
DJ?...I thought med/law was 🔥-OSC…Ask Drew!
Security: Need to lock down this week!
First Gen Panel
Need to change dates due to conflict with Wellness Tailgate. Once we decide date, I need to change Nole Central Request with CFA.
Scary Movie Night - Oct. 23?
Inflatable screen on the green. Get popcorn bags. Decide on movie.
Halloween
Nole Central request for pizzas
Theme?
Beetlejuice? Friday the 13th? It? Stranger Things? Not scary options, like Hocus Pocus? Scooby Doo Spooky Island?
Committees
Cabinet - let’s reach out to people this week (close form)
I can take point in welcoming them and starting a second chat
Whoever “chairs” a committee on the board should arrange a separate meeting, if necessary.
A lot of this can probably be handled by biweekly Zooms, etc. - HHL
Misc.
Wellness Tailgate - Oct. 8
Will likely need to push, maybe volunteer for a table. Stop by if you can!
Chili Cook Off - Oct. 16 (5:30 - 8:30) - HHL, GM, JY?
Need volunteers to help work it (Super fun)
Clock and Seal - Oct. 29. Final Headcount: JY, SF, MR, HHL?, GM, AC
Board Photos - Everyone needs to fill out when 2 meet
Coffee Corner → empty need to restock!
Dean’s Corner
Hot in library
Bathroom issues
Haley:
Social media flyers: tailgate, semi, first gen, med-law recap, and halloween
Movie night: I think we should advertise movie night earlier than last year, because we got a small turn out but amazing reviews from those that attended!
Please let me know where I can help!
Gambill:
Medlaw: Seems to have went well with no surprises. Thanks everyone!
Semi: Need to to do Nole Central request by Thursday. Great opportunity to push Gold memberships!!
Tailgate: I am open on Thurs. until 6 if anyone wants to make the Costco run with me.
Golf: Had to get one contract term switched out, waiting on a new copy to sign and we will start planning process next week!
Olivia C:
Medlaw: THANK YOU EVERYONE FOR YOUR HELP. Pics are in!
Going to take a look and see if anything can be returned to Amazon.
Also a later problem → going through the rest of the squarespace orders from med law and updating amounts
Good news! We have balloon stands and never need to order any again!
Extra:
TBA YLS is asking if we can repost their posts (we did last year)
Nonprofit status?
Matthew:
Halloween: Been in contact with Angela from Proof and we are locked in for a private event on October 30th
Proof will be making pizzas for us again: Pepperoni + Cheese are the 2 options
Haley is helping with decorations, if anyone would like to assist that would be greatly appreciated. Need to brainstorm a theme
Proof is has a contract drafted for our review.
Golf: Let me know when attorney outreach needs to begin
I can help with food pickup for tailgate
Andrew:
Theme was great! Had an amazing time!
Will reserve room for First-Gen Meeting when we get a new date
Will be ready for tailgate, and first or second shift for semi. Will be promoting soon!
Olivia SC:
Tailgate set-up conflict
Banner question: Alessa and I plan on painting banner this week, but for future → we could print one and re-use every year. It doesn’t look like it’d be too expensive.
OSC to get quotes + and designs!
Angel:
Told transfers about tailgate. If anyone needs help with anything, just lmk.
Summer:
Committees: a couple people asked if selections are out yet
Golf Tournament: I know the Canopy Road Cafe owner and they will trade catering breakfast for a team entry, so something to keep in mind.
Joe:
Security inquiry for semi
Maddie:
Tailgate: Get 1Ls hype for tailgate!
For cars, we can use one Lot 6 pass to bring in food/whatever else and then park elsewhere
We CAN use both lot 6 passes to park both cars but then there’s less room
Lot opens at 12 so we might wanna get there then to set up and claim our area
Set up crew, food and bevvy crew, clean up crew
9-22-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Olivia Callari, Matthew Jolley, Andrew Louis, Olivia St. Clair, Angel Colon, Summer Forehand, Joe Years, Maddie Riscigno
Start Time: 7:00 p.m.
End Time: 8:48 p.m.
Garrison:
Med/Law - Sept. 25
Shifts:
Set Up (6-7:30PM): OC, HHL, OSC
Check In #1: (7:30-8:00PM): MJ, SF
Check In #2: (8:00-8:30PM): GD, MR, GM
Check In #3: (8:30-9:00PM): AC, JY
Clean Up (11:30-12:00AM): OC, AL
Decorations Update: What still needs to be done?
One more event push on Wednesday
If we don’t see name on list – then ask for them to show confirmation.
I will be late, so Haley will be the point of contact until I arrive (ideally before 8ish)
Tailgate - Oct. 4
7:30 Kickoff - Tailgate starts at 3:00, start heavy clean up at 6:45
MR: What do your parents need from us?
What is the plan for driving?
How many cars?
BBQ needs to be picked up at 2:30. Pickup - HHL - and pick up ice along the way.
Costco run next week (Wednesday or Thursday):
Plates, utensils, napkins, buns, cups, alcohol
OC - need to post on Daily Docket. GM to give access
HHL - reach out to Harry Cho and finalize poster
For next meeting: MR, how many tables/tents do we need?
Meet Friday afternoon (Oct. 3) to pack up car
SemiFormal - Oct. 18
Launch - Oct 6ish
Finalizing contract tomorrow
Finalizing contract for Casino Games tomorrow and 3rd party decor tomorrow
Need to find third-party security
First Gen Panel
HHL - need a submission poster ASAP
Just let me know how many speakers we plan to have, and I can get that started! - HHL
GD - fill out a Nole Central for Oct. 8 (Wed.)
Do we have a flyer yet? Need by tomorrow if so…
Food choice? I heard Winn Dixie was a hit today at EASL via OG
Needs to be submitted by tomorrow (9/23)!
Speaking to Dean’s tomorrow about speakers
Halloween
MJ: Did you get in contact with Proof?
Reached out but have not heard back yet, planning to send a follow up email soon - MJ
Coffee Corner - Sep. 17
Pick up for October 7th
Need more Oat Milk (5-6)
Need more pods and cups
No tea or flavors this cycle
Hearing great things so far
Schedule for drop-ins: (clean up/double check/fill water/clean cycle 2x per week)
M: Morning: SF Afternoon: OC
Tu: Morning: SF Afternoon: GD
W: Morning: MR Afternoon: HHL
Th: Morning:OSC Afternoon: AC
F: Morning (1L): JY
Deans’ Corner
The food needs to be restocked. Many items are expired and still in the fridge
Women’s restroom is improving, but still no lock on second stall and flooding in fourth
Haley:
Do we need/want another Med-Law push? If so, when? Wednesday @ 5 or 6 p.m. Post with pictures from past event!
Updates on flyers…Are we uploading to Daily Docket (i.e. First Generation Panel)?
Oral communication of people interested in the Social Media Committee
How are we handling Coffee Corner restocks?
Please let me know where I can help!
Gambill:
Med Law – 1Ls, get to promoting!
Golf: Need to sign and finalize contract this week, then I will have details on how we can get things going next week.
Tailgate: Nole Central request sent in for BBQ, awaiting approval.
Probably need to have meeting with EASL Sunday or early next week to discuss game plan for week/day of. Maddie, could you join me and Garrison for meeting?
Semi: Let’s start pumping it up early. Excited to be at Champion’s Club.
Olivia C:
Med/Law:
Med School will finish filling out their ppl for shifts by Tuesday.
Details/Questions:
Photographer from 8-10 PM
DJs: 7:30-11:30 PM
Decorations:
Wednesday after 6:15 Is anyone available to help make the balloon stands/arches? - HHL, AL, MR
We need a car or multiple cars to transport things.
Also need help with printing of the menus that OSC made!!!
Non Med/Law Matters:
OC get Dailey Docket access
Clock & Seal?
Membership Update: 1LS numbers increasing. A couple of 2ls purchased complete memberships
Committee Form is back open.
Board Photos?
Matthew:
Halloween: Contacted Angela at Proof regarding Halloween but have yet to receive a response. Looking at October 30th as the preferred date
Andrew:
Can help with moving stuff to Caldwell
Availability for med/law (pending)
Parking?
Need date & time to reserve room for First-Gen Panel
I’m seeing 10/08 @ 12:30 p.m. on the master calendar - HHL
Ready to help with anything for tailgate/semi
Olivia SC:
Alessa and I plan to paint a cute lil banner for EASL x SBA tailgate
I have menu for med/law ready to print
Have been hyping up semi
Angel:
Told transfers about membership and events.
Summer:
Coffee Corner -getting good feedback, happy to jump in on restocks
Dean’s Corner/Maintenance: the clock in Room 310 (aka Section A’s home base) is running ~5 minutes fast
Joe:
Coffee Corner is a vibe. Trying my best to hype up med law and push tickets
Still working on getting a hold of the previously discussed golf tournament sponsorship package, when I directed the FSU IFC golf tournament
This is good but may want to hold off because we are looking for mostly attorney sponsors first-GD
Maddie:
Tailgate!
Gametime 7:30
Lot usually opens at 12pm but it may open earlier since its a big game
Lot 6 outside stadium, 2 spots (176 and 177)
I have everything you could possibly think of: two (maybe three) tents but its pretty shady with the trees so that shouldn’t be a concern, generator, TV, large fan, large folding tables, coolers, sternos to keep food warm, serving trays
Cornhole? SBA has!
Need help for setup. Picking up food!
9-15-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Matthew Jolley, Andrew Louis, Olivia St. Clair, Angel Colon, Summer Forehand, Joe Years, Maddie Riscigno
Start Time: 7:00 p.m.
End Time: 8:24 p.m.
Garrison:
Med/Law - Sept. 25
Announced today 12:30pm
Shifts: (8 volunteers from Med School side)
Set Up (6-7:30PM): OC, HHL, OSC
Check In #1: (7:30-8:00PM): MJ, SF
Check In #2: (8:00-8:30PM): GD, MR
Check In #3: (8:30-9:00PM): AC, JY
Clean Up (11:30-12:00AM): OC, AC
OC has decorations ordered
Tailgate - Oct. 4
Parking Passes. Minimum of 3 in Lot 14. MR in Lot 6. SF in Lot 11
Needs: Generator (OC or MR), 4-5 tables, 3 tents, coolers (done), 3 drivers, TVs
Figuring out BBQ distribution: GD, Allie, Alessa meet Wednesday to discuss
Game is at 7:30 PM. Begin 4 hours before
ALL LSC REQUESTS HAVE TO BE IN BY FRIDAY, 9/19
SemiFormal - Oct. 18
Talked to Laurel on Thursday, she is coordinating with Champions Club
Once confirmed, we send out a save the date
Begin decoration planning
Six tables— one craps, two roulette, three blackjack
“Funny money” 😼 → admission to Barrister’s Ball, admission to Woodser
DJ suggestions?
GD-would not hurt to ask Drew without pressuring him
Leads from JY
Does not provide own security: Leads from JY and HHL
Let’s talk menu next meeting
First Gen Panel
October 7th, to allow for LSC requests
Speakers?
Halloween
Need to reach out to Proof this week → MJ - taking the lead on this
Aiming for Thursday, Oct. 30
Probably going to get the pan pizzas again
Theme? Stranger Things?
Scary movie on the Green. Free Event. Thursday, Oct. 23
Last year: Halloween, It's the Great Pumpkin, Charlie Brown. Poll for this year?
Golf - Feb. 27, 2026
I would like a set-in-stone date so we can promote at TBA Chili Cookoff
OC - Once details are finalized, we can launch a sponsorship section on website
Make yourself available on Thursday, Oct. 16 @GD
Updated branding— FSU Law Open?
Coffee Corner - Sep. 17
@ 1L and Transfer Reps, spread word about using fridge and stealing K-Cups
I am picking up supplies at 8am
Is the Coffee Corner room cleaned up?...on it, MJ
Need a sign posted first thing Tuesday saying the fridge is not for personal use. Direct students to store cold items in Ad Center
Who can help me arrange the room at 8:45-9:00 on Wed?...SF and AL
1Ls
Welcome!
Centralized 1L chat
Please continue to push memberships to your classmates
Really coming into play soon (Semi/Halloween)
To clarify, gold is any purchased membership— whether by semester, annual, or complete…*Send out Memberships slide
1Ls to host an event for their section: ex. potluck at Cascades, bonfire, happy hour at Madison Social
Section Showdown?
Schedule a day for coffee/lunch with GM and HHL
Dean’s Corner
Upon next meeting, please ask Deans about prior participants in Golf and any interested alumni who may not have participated in the past but love to play.
Daily Docket communications
Committee:
Direct ppl to fill out the committee form if interested in joining a committee
Haley:
Welcome to our new board members! We are happy to have you.
Social media: Welcome Back, Semi, Med/Law
Theme name? Colors?
Vote tonight, but likely red, black, gold/silver - GM
Location? Time?
Dunlap Champions Club @ 8 p.m.
Reposts – Link in INSTA bio!
Comfort Colors for semiformal and Barrister’s Ball? T-shirt design, Sell them
Scare-ister’s
Connecting with Proof via email
Feedback from last year?
Movie night?
Maybe the Wed/Thu between Semi and Halloween? - GM
Gambill:
Welcome new members and congrats! Something to be proud of.
Med/Law:
I will make shared playlist this afternoon for song suggestions and send to you guys.
Tailgate:
EASL is covering BBQ so what can we potentially foresee needing a Nole Central Request for? OC can we still use that generator? If so, I can look into the logistics of renting one through LSC.
Golf:
Brad sent me a contract and details on catering and other details, I am going to review with GM.
Joe (welcome), I know you talked to me about organizing the IFC golf tournament so I would love for you to help us spearhead this.
OC-good looking ahead on setting up sponsorship on website. We also probably should do a shared Google spreadsheet so people can assign themselves to contacting potential participants.
Semi:
Nole Central Requests
Halloween:
Once we lock down Proof I’ll submit pizza request.
Olivia C:
Welcome new members!!! So excited to have you all on the board!
Med Law:
The photographer is holding the date. Need to book him when y'all are ready.
Recess contract is ready to be signed. Need to sign by Sept. 16
DJs - if we want to send them a song list, let’s get that done before Thursday this week!
Decorations:
Decorations are ordered. Who can help with decoration set up?
Headshots and SBA pics!!
We need to work on finding a better time based on last year’s lighting - HHL
Lockers:
Tried resetting the external org lockers and was unable to do so. Could use some help on this, as Lexis got a locker, and I’d like to get that to them as soon as possible.
Send email to RSOs to see if they want to purchase a locker
Administration: Do we need to re-register for non-profit status this year? Form 990?
Matthew:
Cleaning out coffee corner today after class so we should be ready to go ahead with the re-stock
Email is ready to be sent out to Angela from Proof
I can take lead on Halloween, please forward Proof point of contact over
Reached out to Clyde’s as a contingency plan for Semi
Andrew:
A lot of people been asking if the med/law social is going to happen
Ready to help out at tailgate, First-Gen Panel, chili cookoff and Semi!
Available Wednesday 9-9:20am for Coffee Corner setup
Olivia SC:
WELCOME NEW REPS!!!:)
If anyone loves to decorate/is good at it & wants to help me, HHL & OC set up for med/law pls do!
I’m free and willing to help w/ whatever
9-8-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Olivia Callari, Matthew Jolley, Andrew Louis, Olivia St. Clair
Start Time: 7:05 PM
End Time: 8:03 PM
Garrison:
Elections - Sept. 10
Elections Info Meeting and Town Hall were huge successes. Over 60 attendees today. All food eaten at both meetings
Elections in-person on Wednesday, Sept. 10. ELLS handling set up, check-in, and break down. If run-off is needed, virtual ballots will be sent out Thursday
Committees:
JM/LLM - 1 spot (filled)
Community Outreach/Alumni - 2 spots (filled)
Social Media - 1 spot (filled)
Election Certification: Needs to be signed and posted on social media
Med/Law Social - Thu. Sept. 25
Need a poster + set up squarespace link: Launch next Monday, Sep. 15
Shifts for Med/Law: Recruiting 6-8 med school volunteers
Semiformal - Sat. Oct. 18
Save the Date needs to go out next week → HHL can you start working on casino-style
Speaking with Wendy tomorrow about contract
Tailgate - Sat. Oct 4
We need parking passes ASAP. Lot 20 - Old IM Field
Working with EASL to confirm delegation and details
Needs: Generator, Tents (At least 4-5), Tables, Coolers (EASL), Trucks/Cars
First Gen Panel
Best Dates? Sept. 30th...need to get it in by next week if that’s the date we choose
In charge: OSC, AL
Coffee Corner
Restocking on Sept. 17 (next Wednesday - 7:30AM). Need to clean out fridge & coffee maker - tidy up room. Help clean room: MJ | Help set up: GM, GD, OC
Haley:
Med-Law to be posted on Monday, September 15
Working on Save the Date for Semiformal
Wilb Welcome Back Recap Post
Joined OC for a Recess walk-through and finalized the decorations cart!
Going to be starting up Halloween (AKA, Scarrister’s)!
Gambill:
Medlaw: In class until 7:50 but gonna head over immediately.
Tailgate: May need flyer soon to get ahead on Nole Central order. Parking spots?
Golf: We are in with Southwood! Dates: Friday, February 27
We can all start the long prelim process but this could be a huge event so get excited!
May need to start a pseudo-committee for this.
Brief Summary: 9AM shotgun start, Minimum of 70 golfers (cap of 80. Monitors on holes. 18 holes.
Sponsorship: All hands on deck, Emailing going door to door. If you get a sponsorship package – you get a hole. Work with Alumni Office and Administration to get alumni information.
Raffle: Door to door - see if businesses want to participate
Olivia C:
Med Law:
Review Amazon Decorations Cart + Place Order
Song List: DJs are open to suggestions a week before
Photographer: Most likely going to be Chase (guy from barristers) unless we have other recs.
Matthew:
Here to help with any Med/Law needs
Unavailable this weekend so if you need me you can text or call
Andrew:
Will work on getting people hyped for Med/Law
Olivia SC:
Unavailable this weekend so if you need me you can text or call
Can help with committee stuff! & any med/law setup help
Next weekend I am here & free to help with anything: I helped run/set-up/social media/signs, etc. for a golf tournament for the non-profit I worked for in undergrad so I am more than willing to help plan early for that too!
9-2-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Olivia Callari, Matthew Jolley, Andrew Louis, Olivia St. Clair
Paper Meeting
Garrison:
Elections - Sept. 4, Sept. 8, Sept. 9
Informational Meeting THIS THURSDAY! Please be in Room 208 by 12:15 if possible
HHL to print 15 1L forms and 5 Transfer Forms
AL proof read, check dates, and add pictures of last year’s events to powerpoint.
Need to add slides for committee chairs. Jack Rowan will update COGS slides, so don’t worry about those. Once we have all candidates + headshots, we will need to create a powerpoint highlighting each candidate for their speeches for Town Hall.
Changing Election Day to Wednesday, Sept. 10, to give more time to campaign. Info Meeting and Town Hall staying the same.
First Generation Panel - 3rd week of Sept.
Need to finalize a date this week
Speakers: 2L, 3L, recent alum, faculty (?)
Semi-Formal - Oct. 18
Calling Wendy this week to discuss contract
Does anyone have connections to photographers?
Talking to Josh G. about his DJ friend’s availability
Golf - Spring
GD/MJ - Best Dates: 2/20, 2/27, 3/6
Do NOT consider: 3/13-3/20 - Spring Break Weekends
Haley:
Interest Meeting Post went up last night (09/02 @ ~9:00 p.m.)
Med-Law: met with OC and OSC for decorations– it’s going to look great!
Save the Date for Semiformal: Week of 9/15
Potentially joining OC for a Recess walk-through on Thursday.
Going to be starting up Halloween (AKA, Scarrister’s)!
Gambill:
MedLaw-Sept. 25th :
Gonna workshop a shared disco v. rock playlist for us to send by the beginning of next week.
Tailgate-Oct. 4th
URGENT-ISH: We don’t wanna let tailgate slip through the cracks before Semi. Planning might also require a little more detail this year considering we and Miami are actually good. A couple of items to note:
PARKING SPOTS: Do we have any leads on this? Who helped us out last year? I can help if needed but we need to get ahead on this due to likely higher demand.
GENERATOR: Callari, can we ask your friends if we can use their generator again this year? If not all good we just need to know early so we can adjust.
Golf-TBD
Southwood update: went today and got the GM’s contact info. Gonna hopefully get in touch with him this week.
I will check Hilaman on Friday.
Olivia C:
MedLaw - Sept. 25
Planning: Decorations Meeting - Tuesday 6 PM - HHL, OSC, and OC. Need to have a meeting with med school to talk about check-in/clean up and updates!
Spoke with DJs: They are good to go. They have their own equipment and said we can give a song list no later than a week before.
Spoke with Recess: Good to go. We can set up 6-7:30, and drop off decorations the day before. Extra details:
They have brand new lights and can make them whatever colors we want. They have TVs we can use if we want
Recess is going to send over a photographer recommendation
Matthew:
Lockers have been completed
Andrew:
Will be working on checking slides for Townhall
Olivia SC:
Finished my lockers. Meeting with HHL & OC about Med-Law decorations on 9/2
8-26-25 SBA Meeting
Attendance: Garrison McDaniel, Haley Hauk-Landon, Gambill Dallas, Olivia Callari, Matthew Jolley, Andrew Louis, and Olivia St. Clair
Start Time: 7:16PM
End Time: 8:35PM
Garrison:
Welcome Back Social
Huge success - over 200 students
Need to make a socials post ASAP - HHL
Pro-Bono Bootcamp
8 students got 20 hours
Lockers and Memberships:
How many 1L memberships are we at?
Have they all been assigned a locker?
MJ, GD, OSC - where are we on locker resets?
All still need to do lockers
Elections - Sept. 4, Sept. 8, Sept. 9
AL has booked 208 for Sep. 4 & 8
Need to update Powerpoints
Add slides for
Social Media/Design - Branding/Public Relations (1)
LLM/JM Liason (1)
Community Outreach (1)
Alumni Chair (1)
Maybe do an outreach chair that does community outreach + alumni
ELLS handling day-of elections - Rotunda
Need to post IM fliers around school
Med/Law Social - Thu. Sept. 25
Theme - Disco v. Rock;
Games? (next mtg follow up)
Karaoke?
Cool photo booth idea: One half disco / one half rock
Deciding between 7:30-11:30 or 7-12
Decorations Team: OSC, OC, HHL
Touch base with med school this week to finalize details.
OC text Med School DJ, Finalize by EOW
Check In - Disco peeps get necklaces, Rock gets bandanas
Champions Club available Oct. 18 (Saturday)
Away game at Stanford (10:30pm Kickoff)
Will show games on TV
Allows casino tables + decorations
Photos:
Find out if the field will be lit up
First-Gen Panel:
Should we aim for the 3rd week of September?
Tailgate:
Start asking about Parking Passes for IM Lot!!
SBA Event Planning Sheet:
Updating with PO Deadlines
Need event descriptions for some events
Haley:
Edison Event Inquiry
Gambill:
Need to get an official quote from CFA for Town Hall
Will stop by Southwood Tuesday morning to talk about golf
Great job selling Gold memberships, everyone, keep it up!
If you are the point person for upcoming event, just keep me updated/copied on communications so I can help with financial inquiries/needs.
Goal is to get all the big nole central requests in by the end of October.
Olivia C:
Please check to make sure your black out dates are updated on the SBA Calendar.
Any extra questions for Recess re: MedLaw…
Membership Update!!!
Matthew:
Garnered some interest among transfers during orientation about becoming a transfer rep + Advocated the benefits of gold memberships
Andrew:
Lockers done
Will try to sell more gold memberships + Will make sure everything is set for townhall
Olivia SC:
Lots of interest about 1L reps @ wilbury
Working on Lockers